It seems like our daily lives keep getting busier and busier, both professionally and personally. Whether you’re remembering to email an important client or buying a present for your child’s birthday, there’s always something on the horizon – a task that needs to be done. Like many others, I thought I could just keep tasks in my head and remember everything I had to do. A few years ago, I started using task management apps to help structure everything I needed to get done. They have become essential tools that I use to run my daily life.
I wanted to highlight three apps that have stood out to me as useful and effective, each with their own secret sauce: Taskade, Any.Do, and Sunsama. Let’s take a closer look at each of these apps and what makes them so great.
Before we start
I am an active user of all three of these platforms and I think they are all great in their own way. The goal is to show you each of them and see if they fit into your daily life. At the end of the day, use the app or service that works best for you and helps you achieve your goals.
Taskade is the longest-lived task management app I’ve used. It is a powerful and flexible task management application that allows users to create and manage tasks, notes and projects with ease. One of Taskade’s key features is its ability to create hierarchies of tasks and subtasks, which makes it easy to break larger projects into smaller, more manageable steps. That’s where the name came from, the idea of cascading lists with different levels of importance. The app also supports collaboration, making it a great choice for groups and teams. Taskade is an extremely powerful, feature-rich app that can help with simple to-do lists or a larger project involving multiple people and moving parts.
Taskade’s interface is intuitive and customizable, allowing users to create a workspace that suits their needs and preferences. What drew me to this app was the use of workspaces to divide all my tasks. I have a workspace for YouTube work that only I can see, another for shared work with colleagues, and then a personal one. Once you’ve broken down into these workspaces, there are also many ways to view your work. Their mind map feature might be my personal favorite.
The app also supports integrations including Google Drive, Slack, and Trello, making it easy to integrate Taskade into your existing workflow. Overall, Taskade is a flexible and user-friendly task management application that is suitable for both individuals and teams.
Pricing and availability
Taskade has a few tiers when it comes to licensing costs. But what I like is that if you’re just looking for a personal task management tool, then the free version is more than enough. Taskade doesn’t limit the features in the free version – they just limit the amount. I’d recommend trying out the free version for yourself to see if it’s something you want to incorporate into your business workflow! See prices below:
This is the new kid on the block. I’ve been using Any.Do for a few months now and three main things stood out to me. First was the UI. It’s easy to use, self-explanatory, doesn’t really take any lessons to get started, and is a joy to look at. Second is the dashboard. The dashboard provides a seamless view of the tasks that need to be completed. You just log in and the first thing you see is your obligations. It is then broken down into projects into more specific project tasks. Finally, the Scrum board feature works amazingly. Being able to create a project and then move it along a timeline has been a lifesaver for my work.
Daily View, My Lists and Workspaces
Similar to Taskade, Any.Do breaks down your tasks into three main views: the dashboard view, the My Lists view, and workspaces. All of these views work together to help you get your work done. You start by creating list categories. Then you start putting tasks on those lists. Once this is done, you can drag these tasks into the daily view of your dashboard to complete them. Finally, you can edit these tasks within the workspace view. The workspace view is the only view that can be shared with others, which is great in team settings.
Any.Do also includes a number of useful features, such as the ability to set reminders, add notes to tasks, and attach files to tasks. The app also integrates with a wide range of other productivity apps, including Google Calendar, Evernote, and Slack. Overall, Any.do was an absolute pleasure to use because of its simplicity, while also being extremely feature-rich.
Pricing and availability
Any.Do also takes a tiered approach to how they price their services. They provide a free tier that allows you to use everything except workspaces. Again, I recommend trying the free version to see if it’s worth the upgrade. They provide a 14-day free trial for their highest tier, which will help you show off some of the amazing features. The pricing is also very reasonable at $3/month for the Premium tier and $5/month for the Teams tier.
Sunsama is the final task management app I wanted to mention. They take a unique approach to productivity. Rather than focusing solely on tasks and projects, Sunsama is designed to help users plan and prioritize their time more effectively. The app encourages users to think about their goals and objectives and then helps them create a daily schedule aligned with those goals. The idea is that it’s okay to let tasks bleed into the next day instead of losing sleep trying to get everything done at once.
The Sunsama daily routine
Every time you log into the Sunsama dashboard for the first time, it takes you through a daily exercise. It tells you what you accomplished yesterday and what you plan to accomplish today and helps you prioritize your tasks. The idea is similar to waking up and writing down what you’re grateful for – Sunsama wants to start your day on a positive note by showing you what you’ve accomplished. We have an in-depth article on Sunsama if you want to dive a little deeper.
Sunsama displays your tasks in a calendar view. It makes you write down each individual task and then drag it to the date you want to complete it. It also lets you integrate with other productivity apps like Asana, Trello, and Google Calendar. This allows users to easily import tasks and events from other applications into Sunsama and see all their tasks and events in one place. So if you have a meeting at 10:30 in Google Calendar, it will appear in Sunsama view.
Sunsama’s interface is clean and simple, making it easy to use and navigate. You can separate tasks by channels or tags and easily categorize those tasks. the user interface makes it easy to get a complete picture of your priorities. Overall, Sunsama is an innovative and effective tool for anyone looking to improve their productivity and time management skills.
Pricing and availability
Sunsama is the only platform that is a paid service. They provide a 30-day trial by clicking here to let you play with the entire app. There is no feature limit in the free trial. One interesting thing is that they allow you to restart your free trial after 30 days, but they start you from scratch. This removes all your existing tasks and calendars. After the trial, it’s $16/month to use them – well worth it, in my opinion!
As I mentioned in the introduction, I suggest using what works best for you! If the Apple Notes app does the job, then stick with it! But if you’re looking for something extra that provides a bit more functionality, then it’s worth giving one of these a try. Each has either a free tier or a free trial, so there’s no harm in trying them out.
They also have a corresponding iOS app. I will say that Any.Do has the best app for iOS because it has most of the features of the macOS version. the iOS apps for Sunsama and Taskade are a bit more of a stripped down version of the desktop apps.
What do you think; Which of these apps or services are you most excited to try and why? What’s a task management app you use that wasn’t mentioned? Let’s discuss it in the comments!
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